Invoices arrive in every format
No two invoices look alike.
Carrier PDFs, vendor emails, and portal exports each describe charges, surcharges, and currencies differently.
Operators rekey every line into spreadsheets before any check can happen.
Shippers · Operations
Invoice reconciliation,
matched in seconds — not hours.
StarDox reads carrier and vendor invoices, matches every line against your bookings, contracts, and tariffs, then flags disputes before they reach finance. Reconciliation that took three hours is now done in 60 seconds.
No system replacement. Onboard in ~15 minutes, read-only.
carrier-invoice.pdf · MSCUnstructured
OceanAirRoad
Ocean freight$1,795—
BAF surcharge$240—
LSS surcharge$95+$35
Generate reconciliation
INV-77421 · matched
Ocean freight$1,795
BAF$240
LSS · flagged$60
Reconciled$2,095
The problem
Reconciling freight invoices is slow, manual, and full of leakage.
The math hides the leak
Overcharges blend into the total.
BAF, LSS, and accessorial lines drift away from contracted rates — and a correct-looking total can still be wrong.
Most disputes are never caught because no one re-prices every line.
Bookings live elsewhere
The contract isn't next to the bill.
Tariffs, bookings, and rate agreements sit across TMS, ERP, and email — so matching is manual and late.
Disputes surface weeks later, after finance has already paid.
How it works
From invoice to reconciled, disputable result — automatically.
StarDox Agentic AI reads every invoice, re-prices it against your own agreements, and produces an auditable match your finance team can act on.
01
Capture
StarDox ingests carrier and vendor invoices — PDF, email, EDI, or portal export — the moment they arrive.
02
Normalize
Charge lines, surcharges, currencies, and references are extracted and standardized into one comparable shape.
03
Match & re-price
Each line is checked against the booking, contract, and tariff so overcharges and missing credits surface instantly.
04
Resolve & sync
Approved lines post to finance; exceptions route to dispute — every result carrying its full evidence trail.
Measurable ROI
What once took hours now runs in seconds.
Reducing reconciliation cost to cents, recovering leaked margin, and achieving 100% line-level accuracy — with measurable ROI from day one.
Reconciliation Time
3 h.→60 sec.
Line-level Accuracy
60%→100%
Cost per Invoice
$18→$0.90
−5%
Freight spend recovered from caught overcharges.
9×
More invoices reconciled per operator, per day.
Get started
Stop paying for charges you never agreed to.
Connect a sample set of invoices and watch StarDox match, re-price, and flag every line against your own contracts — in a limited, read-only review. Onboard in about 15 minutes.